OCR Processing

FluentCase automatically processes uploaded documents with OCR so scanned text becomes searchable and selectable.

What OCR Does

OCR converts text in scanned documents and images into searchable, selectable text. In FluentCase, that means you can:

• Search within uploaded documents
• Copy text from scanned pages
• Improve accessibility for screen readers

How OCR Works in FluentCase

1. You upload a document
2. FluentCase prepares the file for OCR
3. Images are downsampled to 200 dpi before OCR for speed
4. Text is extracted and indexed for search

OCR itself typically runs at about 1 second per page, not including the built-in overhead required for file transfer and document processing.

Scan Recommendations

For best results:

• Scan at 150-200 dpi
• Do not exceed 200 dpi
• Use black and white or grayscale for text-heavy documents
• Keep pages straight, clear, and high-contrast
• Use PDF for multi-page scans

Improving OCR Accuracy

OCR works best when documents are:

• Properly aligned
• Free of blur and heavy background noise
• Printed clearly with readable text

Very poor image quality, handwriting, and heavily marked-up pages may reduce OCR accuracy.

Using OCR Text

Once OCR completes, you can search document text and copy text from scanned pages. For critical content, always proofread the extracted text.

See Batch Scanning and How to Reduce the File Size of a PDF for related guidance.