System Requirements

FluentCase is a cloud-based web application that works on most modern devices and browsers.

Supported Web Browsers

FluentCase works with any modern web browser, including:

• Google Chrome (recommended)
• Microsoft Edge (Chromium-based)
• Mozilla Firefox
• Apple Safari
• Other WebKit-based browsers

Browser Requirements

• JavaScript must be enabled
• Cookies must be enabled
• Pop-up blocker should allow pop-ups from app.fluentcase.com
• Local Storage must be enabled

Operating Systems

Desktop/Laptop

• Windows - Windows 10 or later
• macOS - macOS 10.15 (Catalina) or later
• Linux - Modern distributions with up-to-date browsers

Mobile Devices

• iOS - iOS 14 or later (iPad and iPhone)
• Android - Android 9 or later

Note: While FluentCase is accessible on mobile devices, the full desktop experience is recommended for optimal productivity.

Internet Connection

A stable internet connection is required. A faster connection is recommended for:

• Uploading large documents
• Real-time collaboration

Email Integration Requirements

Gmail Integration

• Google Account with Gmail enabled
• OAuth 2.0 authentication support

Outlook Integration

• Microsoft 365 account or Outlook.com account
• OAuth 2.0 authentication support

Calendar Sync Requirements

To sync your FluentCase calendar with external calendar applications:

• iCalendar (iCal) support in your calendar application
• HTTPS access to calendar feed URLs
• Automatic refresh capability (recommended)

Supported calendar applications:

• Apple Calendar (macOS, iOS)
• Google Calendar
• Microsoft Outlook
• Mozilla Thunderbird
• Any iCal-compatible calendar app

Document Management Requirements

Supported Document Formats

Upload and Storage:

• PDF (.pdf)
• Microsoft Word (.doc, .docx)
• Microsoft Excel (.xls, .xlsx)
• Images (.jpg, .jpeg, .png, .gif, .tiff, .bmp)
• Text files (.txt)
• Rich Text Format (.rtf)

OCR Processing:

All documents added to FluentCase automatically receive OCR (Optical Character Recognition) processing, making every document fully searchable and text-selectable — no manual steps required. This applies to:

• PDF documents (automatically processed)
• Image files (converted to searchable PDF)
• Multi-page TIFF files

For more details, see OCR Processing.

File Size Limits

• Maximum file size - 384 MB per file
• Multiple file upload - Up to 20 files at once

Microsoft Word Integration

For document template features:

• Microsoft Word - 2007 or later (any version supporting OOXML format)
• Macros enabled - Required for template features
• See Enable Word Macro Guide

Cloud Storage Integration

Dropbox

• Dropbox account (any plan)
• OAuth 2.0 authentication

Google Drive

• Google account with Google Drive enabled
• OAuth 2.0 authentication

Security Requirements

SSL/TLS

• HTTPS - All connections use TLS 1.2 or higher
• Certificate validation - Browser must validate SSL certificates

Firewall and Network

FluentCase requires access to:

• app.fluentcase.com (HTTPS, port 443)
• *.fluentcase.com (HTTPS, port 443)
• Google APIs (for Gmail/Drive integration)
• Microsoft Graph API (for Outlook integration)

Authentication

• Passwordless login - Single-use token sent via email
• Session timeout - Configurable (default: 8 hours)

Hardware Recommendations

FluentCase is a cloud-based application and will run on most modern computers. For optimal performance, ensure your device can run a modern web browser smoothly.

Scanning Equipment (Optional)

For document scanning, FluentCase accepts PDF files. How you create those PDFs is up to you, but here are some recommendations:

• Scanner - Any scanner that can output PDF files
• Multi-page feeder - Recommended for high-volume scanning
• Resolution - 150-200 dpi recommended; do not exceed 200 dpi
• Color/Grayscale - Both supported, but pure black-and-white is recommended for Batch Scanning

Accessibility

FluentCase provides accessibility features:

• Screen readers - Compatible with JAWS, NVDA, VoiceOver
• Presentation Options - High Contrast and Dark Mode themes available
• Text scaling - Supports browser text zoom

Performance Optimization Tips

FluentCase works best with Google Chrome. We recommend keeping Chrome updated to the latest version to ensure you have the best possible experience and remain in good working condition with all FluentCase features. Learn how to update Google Chrome.

For the best experience:

1. Use a modern browser - Keep your browser updated
2. Clear cache regularly - Helps prevent performance issues
3. Close unused tabs - Reduces memory usage
4. Disable unnecessary extensions - Some extensions can interfere with FluentCase