JetFile Overview
FluentCase integrates with electronic court filing systems to streamline the process of filing documents with courts.
Note: All submissions may take up to 24 hours from the completed date of filing to be displayed on the EAMS Case Search page. This is a rule set by the DWC, not FluentCase.
Steps to Successful JetFile
Quick Steps
Follow these steps to successfully submit a JetFile:
- Open a Matter - Navigate to the matter for which you need to file
- New JetFiling - Start a new JetFile submission
- Select a Form to File - Choose the form type you need to submit
- Select Injury Information - Select injury information to populate into the form and click create
- Complete the Left Side of the Fillable Form - Fill in all required fields on the left side of the form
- Click Select Documents - Attach the required forms for submission
- Enter a Name in the Signature - Sign the form with your name
- Enter a City - Enter the city information
- Send to DWC - Complete the submission process by sending to DWC
What is JetFiling?
JetFiling:
- Submit court documents electronically
- No paper filing required
- File 24/7 from anywhere
- Faster processing
- Automatic confirmation
How JetFiling Works
Basic Process
- Prepare document - Create filing document
- Upload to FluentCase - Add to matter
- Create filing - Initiate e-filing
- Select documents - Choose what to file
- Enter filing details - Case info, filing type
- Review and submit - Verify and file
- Receive confirmation - Get filing receipt
Filing Workflow
Step 1: Document Preparation
- Create document (Word, PDF)
- Ensure proper formatting
- Include required information
- Proofread carefully
Step 2: Upload to Matter
- Upload to FluentCase
- Tag appropriately
- Link to matter
Step 3: Initiate Filing
- Click New JetFiling
- Select court and case
Step 4: Add Documents
- Select main document
- Add exhibits
- Add supporting documents
- Verify order
Step 5: Filing Information
- Filing type (complaint, motion, etc.)
- Filing party
Step 6: Review
- Verify all information
- Check document order
Step 7: Submit
- Click Submit Filing
- Pay filing fees
- Receive confirmation number
- Wait for court acceptance
Benefits of JetFiling
Convenience
- File anytime - 24/7 filing availability
- File anywhere - From office or home
- No travel - No trips to courthouse
- Immediate submission - Instant filing
Efficiency
- Faster processing - Quicker than paper
- Automatic docketing - Court updates docket
- Instant confirmation - Immediate receipt
- Reduced errors - Validation before submission
Cost Savings
- No printing - Save paper and ink
- No courier - No delivery fees
- No parking - No courthouse parking
- Reduced staff time - Less manual work
Tracking
- Filing status - Track in real-time
- Confirmation - Automatic receipts
- Rejection notices - Immediate notification
- Filing history - Complete audit trail
Filing Types
Available filing types include:
- Answer to Application for Adjudication
- Application for Adjudication
- Compromise and Release
- Declaration of Readiness to Proceed (Court Sets Standard Hearing Date)
- Declaration of Readiness to Proceed Expedited Hearing Request (Court Sets Expedite Hearing Date)
- Notice and Request for Allowance of Lien
- Request for Consultative Ratings
- Request for Summary Rating
- Stipulation with Request for Award
- Unstructured Forms (Amended Applications, Objections, Petitions, etc)
Filing Status
Status Types
Submitted:
- Filing sent to court
- Usually within 1-2 business days
Accepted:
- Court approved filing
- Document filed
Rejected:
- Court rejected filing
- Reason provided
- Must correct and refile
Tracking Filings
In FluentCase:
- Go to the Court Filing tab
- See all filings for matter
- View status
- Download confirmations
Notifications:
- Email when accepted
- Email if rejected
- In-app notifications
- Status updates
Rejected Filings
Common Rejection Reasons
Document issues:
- Improper formatting
- Missing signatures
- Incorrect document type
- File size too large
Case information:
- Wrong case number
- Incorrect party names
- Missing required fields
Technical issues:
- Corrupted file
- Unsupported format
- Upload error
Correcting Rejections
- Review rejection notice
- Correct the issue
- Refile document
- Monitor for acceptance
Fees:
- Usually no additional fee
- Depends on court rules
- Check rejection notice
Best Practices
Before Filing
- Verify case information - Correct case number, parties
- Check formatting - Proper margins, fonts, page numbers
- Proofread - No errors or typos
- Verify signatures - All required signatures present
- Check file size - Within court limits
- Review service list - All parties included
During Filing
- Double-check details - Verify all information
- Save confirmation - Keep filing receipt
- Note filing time - Record when filed
- Verify fees - Correct amount charged
After Filing
- Monitor status - Check for acceptance
- Save to matter - File confirmation in matter
- Update calendar - Note filing dates
- Serve if needed - Complete service requirements
- Follow up - Verify docket entry
Troubleshooting
Can’t Access E-Filing
Solutions:
- Verify court supports e-filing
- Check account credentials
- Ensure case is e-filing eligible
- Contact court clerk
Upload Failing
Solutions:
- Check file size
- Verify PDF format
- Check internet connection
- Try a different browser
Filing Rejected
Solutions:
- Read rejection notice carefully
- Correct identified issues
- Refile promptly
- Contact the court if unclear